Board of Directors
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⚠️ Owners must ensure a QAOV Registration is on file for all changes in occupancy.⚠️
The board is made up of volunteers who need and welcome your help to make this a great place to live. If you have skills you wish to share, suggestions, see things in need of attention, or can pitch in to help with tasks around the building, the board would greatly appreciate your help.
The Board
An HOA board is a group of people whose role is to run the association.
Board positions are held for 3 years.
Decision Making
Approve maintenance requests
Assign Board Leadership for large projects and Committee oversight
Assign Board work
Address and resolve resident and owner concerns and questions
Board Positions
Board Positions
The QAOV HOA board is comprised of four core members and 1 General Member
Co Presidents - Colleen Stump, Lorraine Mitchell
Presidents spend most of their time acting as facilitators and communicators among the other officers. This position requires excellent communication, leadership, and management skills.
Vote
Facilitate Board meetings
Security oversight
Association/Management liaison
Building communication and notifications
Door fob tracking
Manage and assign master keys
Treasurer - Colleen Stump
The HOA board treasurer acts as the financial manager for the association. He or she is responsible for the association funds and maintaining all financial records. From billing and collections to disbursement of funds, the treasurer oversees all things financial.
Vote
Invoice Approval
Pre-approve spending
Prepare budget
Tax oversight
Building health oversight (Amento)
Reserve Study oversight (Samdal - Incorporate Amento data)
Secretary - Miki Richmond
The Secretary plays an important role in preparing for, and documenting, association meetings. Perhaps most prominently, the Secretary bears responsibility for taking minutes of all meetings (Board and membership), getting minutes approved, and distributing approved minutes.
Vote
Prepare and distribute meeting agendas
Prepare and distribute approved meeting minutes
Monthly newsletter
Task management and tracking
Callbox updates
Administrator - Lorraine Mitchell
Vote
Website administration
Apps support and Training
File management
Brand management
Template management
Generate automated repeatable processes
Governing documents and SOP
Registration
Forms management
Account access
Board Member's - Jame Bernert, Jessica Noe
Act as additional voting member of the Board of Directors and have most of the same rights and powers as directors do. However, they do not fulfill any of the officer roles on the Board, nor are they tasked with the same duties.
Vote
Committee Lead
Various Board assignments
Committee
A group of volunteers with a committee Charter, which outlines the purpose, goals and rules of the committee.
Requires a minimum of two Board Members on the Committee.
Send recommendations to the Board
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